2009 Longhorns Swim Camp: Camp Registration

ALL CAMP SESSIONS ARE CURRENTLY SOLD OUT AS OF 1/2/09!

Wait Lists are currently closed to to the length they are currently at. They may open up again at a alter date - please check back often.

Registration
The Longhorns Swim Camp offers two convenient ways to register for the 2009 camp sessions.

1) The fastest way to register is thru our online registration system. Please click the "Register Online" link to get started.

2) You can also register by mailing the registration form along with a check or money order, or fax the form along with a credit card for the $150 NON-REFUNDABLE deposit. Please see our notes below about registration.

Balance of camp fees are due by a May 1, 2009 postmark. Fees received after May 1 will be charged a $25 late fee. Applications received after May 1 must be submitted with all fees, made payable by cashier’s check, money order or credit card, and are accepted on a space-available basis only. Camp space is available on a first come, first served basis. Camp fees not received by May 15 will forfeit camp space.

Enrollment is on a first come, first-served basis. Camp Space is not guaranteed until the registration form (paper or online), full payment, and required forms are received. Payments can be made in the form of check, money order, cashier's check, VISA, MasterCard, Discover, or American Express. If you wish to pay by credit card please use our online registration system.

If you have any trouble using the online system please let us know so we may resolve the issue. You may also download a REGISTRATION FORM and mail or fax it to the camp.

Please read through this page as it contains important registration information!

About the on-line registration process:
Previous campers (2008)
Your account is still active and may be used to register for 2009 sessions. Please do not create a new account unless you cannot remember your username from 2008. You can e-mail the camp at longhornswimcamp@athletics.utexas.edu and request your username from the 2008 camp. If you cannot remember your password, use the help links located on the registration log in screen.

Once you have successfully logged in, you may choose to register the same camper from 2008, and update your account/camper information.

First-time users
Be sure to click on "Register Online as a New User" under "First Time Users" after going into the online system, and proceed from there.

All Users
After completing the online registration form, you will also have the option to add additional camp services and/or camp merchandise to your cart. If you aren't sure about these - don't worry - you can always go back later and add them.

The Longhorns Swim Camp accepts Visa, MasterCard, Discover, American Express, and Diner's Club for online payment. Payment is due in full by a May 1, 2009 postmark. Payments received after May 1 will be charged a $25 late fee. Camp fees not received by May 15 will forfeit camp space. Applications received after May 1 must be submitted with payment in full, payable by cashier’s check, money order or credit card, and will be accepted on a space-available basis.

Upon receipt of the completed online registration form and a $150 NON-REFUNDABLE deposit per session, an online account will be created.

You will receive two e-mails from the camp:

1) Instructions on how to access your online account, including your username and password. Passwords are randomly created, and you will need to reset it once your account is created by following the instructions in the account set-up e-mail.

2) A confirmation e-mail with important camp information, camper name, sessions attending, camp options purchased, and balance.

You will be able to log into your account using the login and password created for you. This will allow you to update your contact and billing information, make additional payments, add additional camp services, and purchase great Texas Swimming gear!

Please note that some fields require information in a certain format:

Birthdate: must be entered in mm/dd/yyyy format. For example, May 15, 1990 must be entered as 05/15/1990

100 yard Free time: must be entered in a digital clock format: 1:05.49, 0:48.90 (note the zero before the colon if the time is under 1:00.00)

Campers who do not register on-line but thru mail or fax will have an online account account created for them that will allow them to update their information as needed, and conduct online transactions. Account usernames and passwords will be e-mailed, along with a confirmation e-mail from the camp once the registration form and payment is processed. You will also receive an e-mail with instructions on how to reset your password.

Registered campers may go into your account at anytime using your username and password to make changes as needed (contact info, 100-yard free time updates, e-mail / phone changes, roommate requests, etc.), make payments, add additional services (airport transportation, etc.) and purchase camp gear!

Remember: you are responsible for keeping your contact and camper information current.

Be sure your e-mail address is correct, and that you have enabled any spam/junk e-mail blockers to accept e-mails from longhornswimcamp@athletics.utexas.edu. You will receive confirmation e-mails and statements, as well as any future news or updates regarding camp sessions thru e-mail.

If you need to change your session or request a refund, you will need to contact the camp directly.

APPLICATION PROCEDURE VIA MAIL/FAX
If you prefer to register via U.S. mail or fax, you will need to download, print, and return a REGISTRATION FORM. If you are unable to download the forms, please call 512-475-8652 or e-mail longhornswimcamp@athletics.utexas.edu. We can e-mail, fax, or mail forms to you.

The Longhorns Swim Camp accepts personal checks (made payable to "The University of Texas at Austin Swim Camp"), and credit cards (Visa, MasterCard, Discover, American Express, and Diner's Club) for payment. Payment is due in full by a May 1, 2009 postmark. Payments received after May 1 will be charged a $25 late fee. Camp fees not received by May 15 will forfeit camp space. Applications received after May 1 must be submitted with payment in full, payable by cashier’s check, money order or credit card, and will be accepted on a space-available basis.

Upon receipt of application and a $150 NON-REFUNDABLE deposit per session (check or credit card (Visa, Mastercard, Discover, American Express, or Diner's Club accepted) — applicable to the camp fee), an online account will be created and you will be notified of your username and password. You will be able to log into your account using the login and password created for you. This will allow you to update your contact and billing information, make additional payments, add additional camp services, and purchase great Texas Swimming gear!

PLEASE NOTE:

Completed registration forms, along with $150 non-refundable deposit (per session) should be mailed to:

The University of Texas
2009 Longhorns Swim Camp
P.O. Box 65160
San Antonio, TX 78265-5160

You may also fax the registration form to 512-475-8739. The Camp is not responsible for failed fax transmissions or faxes not received.

Our bank is in San Antonio. Camp is held on the UT - Austin campus.
Checks, money orders, etc. should be made out to
"The University of Texas at Austin Swim Camp."
DO NOT SEND CASH!

If paying by check, please note the camper's name, session number, checking account holder's driver's license state, and number on the check.

BE SURE TO NOTE ALTERNATE SESSION CHOICES (if applicable and NOT registering on-line). If your first session preference is closed, you will be placed into your second (or third, fourth, etc.) preference. If only one choice is marked, and that session is closed - your deposit will be returned to you, and mailing information kept for the following year. Sessions that are sold out will be unavailable to register for on-line.

Registrations and payments are NOT taken over the phone.

PLEASE DO NOT E-MAIL REGISTRATION FORMS or credit card numbers - it is not secure! This goes against U T's Security Policy. These e-mails will not be accepted, and deleted upon receipt. You will be notified and asked to register by online or mail/fax.

THE $150 DEPOSIT IS NON-REFUNDABLE FOR ANY REASON AND AT ANY TIME IF YOU ARE ACCEPTED INTO A SESSION OF CAMP!

The camper’s name and session number(s) should be noted on all correspondence, paperwork, and payments.
Faxed applications MUST use a credit card for the deposit. The camp is NOT responsible for failed fax attempts or faxes not received. The camp does not confirm receipt of faxes unless requested.

Session Availability may be found HERE. Each session is limited to 170 campers.

REGARDING CAMP MERCHANDISE and OPTIONAL SERVICES:

Camp merchandise (t-shirts, caps, towels, etc.) may be ordered during registration (either online or included on the registration form), added to your account at anytime, or during final payment of camp fees (online or paper forms).

Camp merchandise will NOT be available at camp for purchase.

There are NO REFUNDS on camp merchandise after May 1, 2009. Campers who cancel after May 1 will have their merchandise shipped to them starting July 6, 2009.

Optional services such as locker rentals, airport transportation, and extra housing nights/weekends may be added at anytime.

If registering by mail/fax, you MUST pay for merchandise/optional services at the time of registration, or your merchandise/service will not be ordered.

There are a few important modifications to our camp schedule - please read carefully:

*SECOND SESSION EXCEPTION: FRIDAY, JUNE 12: Due to the Texas Senior Circuit Championships at the Texas Swimming Center, the Camp will swim from 6-8 A.M. Overnight campers should be ready to be picked up between 9:30-10a.m. at Dobie Center. Day campers will be ready to be picked up from the pool shortly after 8 a.m. Outbound flights may be scheduled anytime, but no later than 5:00 p.m. if possible

*THIRD SESSION EXCEPTION: SUNDAY, JUNE 14: Due to the Texas Senior Circuit Championships at the Texas Swimming Center, the Camp will not swim on Sunday evening, but will watch finals of the meet! This should be a great opportunity to watch some fast swimming!

We apologize for this inconvenience, but the Camp must sometimes work around the event schedule of the Jamail Texas Swimming Center. Please contact the camp director with any questions.

CAMP FORMS
All forms are in PDF format. Adobe Reader is required to open and print forms. You can download it for free from Adobe.com.

PLEASE RETURN ALL REQUIRED FORMS AT ONE TIME - DO NOT SEND FORMS INDIVIDUALLY. PLEASE DO NOT FAX REQUIRED MEDICAL FORMS.

Be sure all forms are COMPLETE and SIGNED. Campers must also sign forms where requested (even if they are a minor). The "Release and Indemnification Agreement" must be signed by both a parent/guardian AND a witness.

If your camper’s medical forms are not complete and on file, they will not be allowed to participate in camp activities, and will not be allowed to check in to camp. This is a University of Texas mandate, not just camp policy.

YOU MAY ONLY FAX THE CREDIT CARD AUTHORIZATION, TRANSPORTATION, BURNT ORANGE TRAINING SESSIONS, CAMP MERCHANDISE, AND REGISTRATION FORMS.

REGISTRATION FORMS
Form Name (PDF files)	Instructions	Keep or return form?
Camp Brochure (PDF file)	Print and complete form.	Return registration form with $150 NON-REFUNDABLE deposit per session.
Registration Form ONLY (Interactive PDF file)	Complete, sign, and print form.	Return form with $150 NON-REFUNDABLE deposit per session.
Camp Merchandise Order Form (PDF file)	Print and complete form.	Return with Credit Card Authorization Form.
Credit Card Authorization Form for final payments (PDF file)	Print and complete form.	RETURN FORM.
Burnt Orange Training Sessions Application (PDF File)	Print and complete form.	RETURN FORM.
Camp Schedule - (PDF file)	Print form.	Keep form.
REQUIRED FORMS NEEDED PRIOR TO FIRST DAY OF CAMP --- AVAILABLE IN LATE JANUARY/EARLY FEBRUARY
Complete Medical Packet with all required forms (PDF file)	Download, print, and complete required forms	RETURN REQUIRED FORMS
Memo re: Required Medical Forms Minor:(PDF File) Adult (18 & Up): (PDF File)	Print and read form.	Keep form.
Memo re: Express Assumption of Risk Minor: (PDF File) Adult (18 & up): (PDF File)	Print and read form.	Keep form.
Notice of Privacy Practices (PDF File)	Print and read form.	Keep form.
Release and Indemnification Agreement Minor: (PDF File) Adult (18 & Up): (PDF File)	Print and complete form.	RETURN FORM.
Consent for Treatment of a Minor (PDF file)	Print and complete form.	RETURN FORM.
Acknowledgement of Receipt of "Notice of Privacy Practices" Minor: (PDF file) Adult (18 & Up): (PDF File)	Print and complete form.	RETURN FORM.
Authorization for Release of Medical Information to Camp Staff (camp form) (PDF file )	Print and complete form.	RETURN FORM.
Pre-activity Clearance Examination: Physician Authorization Minor: (PDF file) Adult (18 & Up): (PDF FILE)	Print and have form completed by physician.	RETURN FORM.
Camp Rules (PDF file)	Print and complete form.	RETURN FORM.
Transportation and Roommate Request Form (PDF file)	Print and complete form.	RETURN FORM.

DID YOUR SESSION SELL OUT?
REQUEST TO BE ON THE WAIT LIST!

Waitlists closed as of 2/16/09.

Our camp typically sells out fast, but we sometimes have cancellations. We understand that summer plans are made well in advance, but if your schedule is flexible, wait listing may be an option for you.

You may request to be wait listed for a session by:

1) Submitting a registration form to the camp. No deposit or credit card information is required. Forms may be faxed to 512-475-8739.

2) Mark the session(s) you would like to be wait listed for in order of preference. Write "Wait list" on the form, and how long you'd like to be on the list.

3) If space becomes available, you will be contacted by E-MAIL to accept or decline the opening. Please be sure to provide an e-mail address that is checked frequently.

4) There is no guarantee that space will become available, or when it will happen. Cancellations can happen months in advance or the day before a session begins.

5) If space does not become available, your e-mail address will be added to the e-mail distribution list for the next camp. If your e-mail changes, please notify the Camp.